Checklist for New Courses or Course Edits

• Fall proposals need to have been submitted in Coursedog by January 13^th.
  • To reduce negative impacts for students and their ability to complete, if the requested change(s) impact the required courses in a program, then the changes will only be made/effective for a Fall Semester.
• If the course is being offered in the Summer, then a Summer proposal should be submitted. Otherwise, the proposal should be submitted for Spring or Fall.
• Spring & Summer proposals need to have completed the curriculum approval process by August 30^th.
  • If the course is being offered in the Summer, then a Summer proposal should be submitted. Otherwise, the proposal should be submitted for Spring or Fall.

These deadlines as well as other Processes & Timelines can be found on our website https://curriculum.utah.edu/.

• This justification should provide clear and specific reasoning so committees and approvers in the workflow can evaluate the necessity and impact of these changes. 

• This justification should provide clear and specific reasoning so committees and approvers in the workflow can evaluate the necessity and impact of these changes. 

• Is the combination available?
• Should the course number be a USHE Common Core Number?
• Does the desired course number follow the Course Numbering Policy? 
• Does the course number match the requested Grading Basis and Component? 
• Please work with the Curriculum Management Office if you are unsure or need help determining the answer to any of the above questions.

• Most courses should have a fixed number of credits.
• Variable credit numbers should be used for courses in which students can select the number of credits they take in a semester, or courses that may be offered for a different number of credits in different semesters.

If so, what is the total number of credits that the student can earn?

• In general, the formula to figure this out is Max Credits multiplied by Number of Times course can be taken. This should determine the Total number of credits earned.

If so, consider the following questions:

• Could these courses be used in place of one another for program requirements?
• Could these courses be used in place of one another for course prerequisites and corequisites?
• Should these courses be used in place of one another for the purpose of grade replacement for repeated courses? 

• Because cross-listed courses must share most course information, it is important that you communicate with other departments regarding courses cross-listed with those departments.
• For more details please visit our cross-listing page here. 

Will these requirements be required (Required Requisite(s))?

• Meaning that a student won’t be able to register for the course unless they have met the requirement. This can include both courses that should have been taken prior (prerequisites) and courses that should be taken concurrently (corequisites).
• These will be programmed in PeopleSoft.

Will these requirements only be recommended (Recommended Background Knowledge)?

• Meaning that a student won’t need to have completed these requirements prior to registration of the course but completion of these requirements will help them to succeed in the course.

• Course Outcomes are required on all proposals.
• Course Outcomes Assessment plans can be added as an attachment to the proposal.
• Questions about Course Outcomes and Assessment plans should be addressed to Mark St. Andre at mark.standre@utah.edu.

• If so, make sure you have all the necessary information, including:
  • Amount requested
  • Chartfield and Item Type
  • Know if the course fee overlaps with any approved university program fees.
  • Itemized Budget
  • Fee Rationale
  • Knowledge of how the fee(s) is associated with the course learning outcomes.
• Please contact Katrina Green at Katrina.Green@utah.edu with any questions.

• If so, it will need the approval of the General Education Office.
• Questions should be directed to Lindsay Massman at lindsay.massman@utah.edu.

• Please provide detailed justification of why you are changing each selected field in Coursedog. This justification should provide clear and specific reasoning so committees and approvers in the workflow can evaluate the necessity and impact of these changes. 

• If so, is this also being housed under a new Department and/or College?

• Does it follow the Course Numbering Policy?
• Is this changing from Upper to Lower division – i.e. from 3000 or above to 1000 – 2000?

If so, be aware that this could cause a student to not have enough upper-division hours if they need to retake the course after the number has been changed.

• Is this changing from Course Levels – i.e. from Graduate to Undergraduate, or vice versa?

If so,

• This will need to be handled as a new course. So, you will need to submit two proposals –
  • One to inactivate the current course.
  • One to create the new course with the new course Number & Level.
• Is the Course Number you want available?
  • Please, work with the Curriculum Management Office to determine if the number is available.
• Should the Course Number be changed to a USHE Common Core Course Number?
  • Please, work with the Curriculum Management Office to determine if a USHE Common Core Course Number is needed/correct.
• Does the new Course Number still match the Grading Basis and Component? Or will those need to be adjusted as well?

• Ensure you are communicating with all relevant departments regarding courses you would like cross-listed with those departments.
• For more details please visit our cross-listing page here.

• For details please visit our course requisite page here.

• Have you discussed these changes with the Department of the impacted course(s)/program(s)?
• If necessary, have proposals to adjust the impacted course(s)/program(s) also been submitted?

• Course Outcomes are required on all proposals.
• Course Outcomes Assessment plans can be added as an attachment to the proposal.
• Questions about Course Outcomes and Assessment plans should be addressed to Mark St. Andre at mark.standre@utah.edu.

• If so, make sure you have all the necessary information, including:
  • Amount requested
  • Chartfield and Item Type
  • Know if the course fee overlaps with any approved university program fees.
  • Itemized Budget
  • Fee Rationale
  • Knowledge of how the fee(s) is associated with the course learning outcomes.
• Please contact Katrina Green at Katrina.Green@utah.edu with any questions.

• If so, it will need the approval of the General Education Office.
• Questions should be directed to Lindsay Massman at lindsay.massman@utah.edu.

• This justification should provide clear and specific reasoning so committees and approvers in the workflow can evaluate the necessity and impact of these changes.
• *Courses that are required for a program(s) may not be inactivated until removed from that program

• Are you in communication with the departments of the cross-listed course(s)?
• For more details please visit our cross-listing page here.

• How will the inactivation impact the other program(s)/course(s)?
• Have you contacted the other department(s) to inform them of the inactivation?
• Have proposals to adjust the other program(s)/course(s) also been submitted?
• *Courses that are required for a program(s) may not be inactivated until removed from that program